Portfolio landlord case studies: how TMS manages portfolios of 15 to 35 properties
TMS Management Solutions is a letting and property management agency in Derby, managing portfolios for landlords across Derby and Nottingham. These three case studies show how TMS took over and now runs portfolios of from 15 to 35 properties, each one for at least seven years.
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How does TMS manage a 35-property portfolio owned by one family?
TMS manages all 35 properties in one family's portfolio by running a separate account for each family member who owns part of it. The family first called TMS seven years ago, and TMS has managed the whole portfolio ever since.
The portfolio started in the mother's name and was later divided between her children, which meant several owners, each with their own properties and their own account. Some of the properties are flats within apartment blocks, and some are held under a head lease, so it was not a simple portfolio to take on.
TMS took over the management of every property and set up each owner with their own account. At the end of each year, every owner gets their figures laid out in plain terms, so they can see exactly what they earned. None of the family come from a property management background, and they don't need to. TMS continues to manage the portfolio for her children today.
Can TMS manage a portfolio for landlords who live overseas?
Yes. TMS manages a 15-property portfolio owned by three siblings who live in different parts of the world, two of them overseas, and has done for seven years.
The siblings inherited the portfolio after their parents passed away. TMS brought the properties together under one agent and carried out full due diligence on the portfolio and its owners.
Around half of TMS's landlords don't live in the area, and some live overseas. TMS inspects every property four times a year and deals with repairs straight away, so owners don't need to travel to check on anything.
How has TMS managed one landlord's portfolio as it grew to 24 properties?
TMS has managed this landlord's properties for 10 years, and the portfolio has grown to 24 properties in that time. Every property is managed by TMS, with nothing split across other agents.
The landlord works full time and built the portfolio alongside his job. Property was never meant to take over his week, so TMS handles the whole process in house: tenants, repairs, inspections and rent.
Using one agent for the whole portfolio means one point of contact and no chasing several agents for updates or paperwork.
What do these three portfolios have in common?
All three landlords handed TMS the full management of every property and have stayed for seven years or more. Each portfolio came with its own complication: several owners, owners abroad, or steady growth over time.
Why do portfolio landlords stay with TMS?
Portfolio landlords stay with TMS because the phone gets answered, repairs are done straight away and rents are set at a level that keeps properties let. Some landlords have been with TMS since it started more than 10 years ago, and most of the few who have left did so because they sold.
TMS is run by landlords who own rental property themselves, so they know what an empty month costs. Big enough to manage hundreds of properties. Small enough to answer the phone.
Read more about our full management for portfolio landlords.
How do I move my portfolio to TMS?
Moving your portfolio to TMS takes one email from you authorising the move. TMS then deals with your current agent, speaks to your tenants and transfers the deposits, for every property.
See how switching letting agent works, step by step.
Tell us about your portfolio and we'll call you back the same day.
Frequently asked questions
Can TMS manage a portfolio owned by several family members?
Yes. TMS can set up a separate account for each owner, so every family member sees their own properties and their own year-end figures. TMS currently manages a 35-property portfolio split into separate accounts for each family member.
Can I use TMS if I live outside Derby or abroad?
Yes. Around half of TMS's landlords live outside the area and some live overseas. TMS inspects every property four times a year and handles repairs, so you don't need to be local.
Should I use one letting agent or several for a large portfolio?
One agent for the whole portfolio gives you one point of contact for every property. One TMS landlord has kept all 24 of his properties with TMS for 10 years.
How long do landlords stay with TMS?
Some landlords have been with TMS for more than 10 years, since the business started. The landlords in these case studies have stayed for seven to 10 years.
Which areas does TMS cover?
TMS manages properties across the whole of Derby and in Nottingham, mainly the city centre. Find out more about our letting agents in Derby and our property management in Nottingham.
Last updated: November 2026
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